Change Name and Colour in Track Changes

Track Changes with Different Colour and Different User Name

My colleague had to re-edit a document and asked if it was possible to have a different colour for the new tracked changes in the same draft by the same author.  I could not find a way to use the same user name with a different colours in Office 365.  All the marked changes I had made, new and old, just changed to that colour.  I did find that I could change the user name slightly so that Word allocated a new colour to that user, as shown in the screenprint below (click on the screenprint and drag the diagonal handle to enlarge it).

Change the user name

  1. Click on File > Options. The Word Options dialog box pops up.
  2. In the right-hand pane, under the second heading from the top, “Personalise your copy of Microsoft Office”, change your user name and initials (I just added a “2” to the end of mine).
  • Now Word thinks you are a new user and changes the colour it assigns to you, as you can see in the “Sly fox” text below.

Change the Track Changes colour

Go to the Review tab > Tracking group and click the dialog box launcher at the bottom right ().

The Track Changes Options dialog box pops up. Click the Advanced Options… button.

The Advanced Track Changes Options dialog box pops up.

Click the dropdown for both Color buttons at the top right and choose a colour for Insertions and Deletions. All the marked changes you have made change to that colour.

If you would like to find out about having a document edited, click here.
If you would like to find out about having a document formatted, click here.

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