Keyboard Shortcuts

Shortcut Key Assignments (Commands)

To speed up the repetitive task of formatting reports, create shortcuts on your computer in its Normal template:

• Open MSWord.
• At the top left of your screen, click on the File tab.
• A menu appears with three panes.  On the left are the options, in the centre is Information About the document, and on the right are the document Properties. 
• In the left-hand section, at the bottom, select the Options option. 

• The Word Options dialog box pops up.  
• In the left pane, select the Customize Ribbon option.
• The right pane changes into two panes.  Below the right-hand one is a Keyboard Shortcuts label.  
• Click on the Customize… button next to it.
• The Customize Keyboard dialog box pops up.  
• In the Categories list box on the left, drag the scrollbar all the way down so that you can select the All Commands option.
  
• In the Commands list box on the right, scroll down to select the AutofitContent option, which makes a table fit to its contents, instead of being as wide as the page.
• Place your cursor in the Press new shortcut key edit box and enter the shortcut – I suggest Alt+Shift+A for AutofitContent.
• Click on the Assign button at bottom left.
  
• Repeat for all the COMMANDS listed below.
  • COMMAND AutofitWindow
    Description Fit the table between the left and right margins
    Shortcut = Alt+Ctrl+Shift+A
  • COMMAND FormatParagraph
    Description Change the appearance of the selected paragraph/s
    Shortcut = Alt+P
  • COMMAND FormatStyle
    Description Apply, create or modify the style
    Shortcut = Alt+S
  • COMMAND InsertCrossReference
    Description Insert a cross-reference
    Shortcut = F2
  • COMMAND InsertField
    Description Insert a field
    Shortcut = Alt+Ctrl+Shift+F
  • COMMAND InsertNewComment
    Description Insert a comment
    Shortcut = Alt+Ctrl+M
  • COMMAND InsertSectionBreak
    Description Start a new section
    Shortcut = Alt+Return
  • COMMAND ParaKeepWithNext
    Description Keep a paragraph and the following paragraph on the same page
    Shortcut = Alt+K
  • COMMAND ParaPageBreakBefore
    Description Make the current paragraph start on a new page
    Shortcut = Alt+Ctrl+Shift+P
  • COMMAND TableDeleteColumn
    Description Delete a table column
    Shortcut = Alt+Shift+C
  • COMMAND TableDeleteRow
    Description Delete a table row
    Shortcut = Alt+Shift+R
  • COMMAND TableDeleteTable
    Description Delete a table
    Shortcut = Alt+Ctrl+Shift+D
  • COMMAND TableToOrFromText
    Description Convert a table to text or text to a table
    Shortcut = Alt+V
  • COMMAND ViewHeader
    Description Display the header in page layout view
    Shortcut = Alt+H

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