Keyboard Shortcuts
Shortcut Key Assignments (Commands)
To speed up the repetitive task of formatting reports, create shortcuts on your computer in its Normal template:
- Open MSWord.
- At the top left of your screen, click on the File tab.
- A menu appears with three panes. On the left are the options, in the centre is Information About the document, and on the right are the document Properties.
- In the left-hand section, at the bottom, select the Options option.

- The Word Options dialog box pops up.
- In the left pane, select the Customize Ribbon option.
- The right pane changes into two panes. Below the right-hand one is a Keyboard Shortcuts label.
- Click on the Customize… button next to it.
- The Customize Keyboard dialog box pops up.
- In the Categories list box on the left, drag the scrollbar all the way down so that you can select the All Commands option.
- In the Commands list box on the right, scroll down to select the AutofitContent option, which makes a table fit to its contents, instead of being as wide as the page.
- Place your cursor in the Press new shortcut key edit box and enter the shortcut – I suggest Alt+Shift+A for AutofitContent.
- Click on the Assign button at bottom left.
- Repeat for all the COMMANDS listed below.
- COMMAND AutofitWindow
Description Fit the table between the left and right margins
Shortcut = Alt+Ctrl+Shift+A - COMMAND FormatParagraph
Description Change the appearance of the selected paragraph/s
Shortcut = Alt+P - COMMAND FormatStyle
Description Apply, create or modify the style
Shortcut = Alt+S - COMMAND InsertCrossReference
Description Insert a cross-reference
Shortcut = F2 - COMMAND InsertField
Description Insert a field
Shortcut = Alt+Ctrl+Shift+F - COMMAND InsertNewComment
Description Insert a comment
Shortcut = Alt+Ctrl+M - COMMAND InsertSectionBreak
Description Start a new section
Shortcut = Alt+Return - COMMAND ParaKeepWithNext
Description Keep a paragraph and the following paragraph on the same page
Shortcut = Alt+K - COMMAND ParaPageBreakBefore
Description Make the current paragraph start on a new page
Shortcut = Alt+Ctrl+Shift+P - COMMAND TableDeleteColumn
Description Delete a table column
Shortcut = Alt+Shift+C - COMMAND TableDeleteRow
Description Delete a table row
Shortcut = Alt+Shift+R - COMMAND TableDeleteTable
Description Delete a table
Shortcut = Alt+Ctrl+Shift+D - COMMAND TableToOrFromText
Description Convert a table to text or text to a table
Shortcut = Alt+V - COMMAND ViewHeader
Description Display the header in page layout view
Shortcut = Alt+H
- COMMAND AutofitWindow
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