MSWord – Remove colour from paragraphs

Remove unwanted shading from paragraphs

Sometimes a paragraph has white or coloured shading behind the text, even though, when you go to Borders and Shading > Shading > Fill, Word tells you there is “No color”.  It usually happens when text has been copied and pasted from the Internet.

Try the simplest solutions first.  Maybe you can simply restore the default font.

Restore default font

Select the paragraph (by triple-clicking in the margin beside it) and press Ctrl+spacebar

If that does not remove the coloured fill (shading), see if the colour is a highlight.

Remove highlighting

Select the paragraph (by triple-clicking in the margin beside it).  Go to the Home tab > Font group > Text Highlight Color dropdown arrowhead > No color.  (The Text Highlight Color icon has “ab” to the left of a highlighter pen over a bar the colour of the highlighting.)

If that does not remove the colour, you need to fix the shading.

If the shaded paragraphs are consecutive, select them all.

If you have many intermittent paragraphs with shading, make sure your Borders and Shading button is on the Quick Access Toolbar (QAT) to save yourself extra mouse clicks.

Put Borders and Shading on the QAT

Go to the Insert tab (which used to be called a menu). Select the Table  down-arrowhead.  The Insert Table dropdown menu appears.  Select the top-left cell.  A one-cell table is inserted with your cursor in it and the Table Tools tab in your toolbar.  Go to the Design tab > Table Styles group > Borders down-arrowhead.  The Borders and Shading option is at the bottom of the dropdown menu. Right-click it to see a dropdown submenu with “Add to Quick Access Toolbar” as the first option.  Select it.  The Borders and Shading button is added to your QAT.

Remove Shading

Triple-click in the margin beside the paragraph with shading to select it.  Hold down the Shift key and press the Left Arrow key once so that only the text is selected.  Click on the Borders and Shading button in the QAT > Shading > Fill > No color.

Repeat as often as necessary, using the F4 key.

Use F4 to redo.

The F4 function key allows you, with one key press, to repeat the last action you did that was not a move or a selection, i.e., in this case, apply No color.

Back to top

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.